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Staples Fax Service – See How It Works

by | Jul 8, 2022 | Fax Facts

Staples still offers in-store fax services that let you send and receive documents without owning a fax machine. Learn how their fax process works, what to bring, typical pricing, and tips for making sure your fax goes through smoothly when you use their service.

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A question we hear a lot is, “Can I fax at Staples?” Staples is known for its wide-ranging services, but can you indeed send a fax there? From this article, you’ll learn if you can send a fax at Staples, how their fax services work, and how much they charge for faxing.

Can You Send Faxes at Staples? 

Yes, you can send faxes at Staples. As a leading office supply chain with locations across the US and Canada, Staples offers convenient faxing services through self-service machines available in their stores. You can easily send local, long-distance, or international faxes at affordable rates. Staples is more than just a place to fax documents. It’s a one-stop shop for various business-related products and tasks. In addition to faxing, you can take advantage of services like printing, scanning, and professional binding. These services are often accessible through self-service machines, and if you encounter any problems, there are store associates ready to assist you. If you’re in search of a fax machine, you can purchase one there, too, so you have many options to choose from when it comes to sending faxes and dealing with other business formalities.

How to Use Staples Fax Machines

Before you go to one of the stores, you might benefit from a short guide on how to use Staples’s self-service fax machines. Fortunately, it’s not a difficult task. These machines are designed to make sending and receiving faxes easy and fast.

Sending a Fax from Staples

  • Locate a Staples Store: Visit Staples’ website and use their store locator to find the closest branch that offers faxing services.
  • Prepare Your Document: Ensure your documents are saved as PDFs on a USB drive, as this format is ideal for faxing.
  • Find the Self-Service Fax Machine: Look for the self-service fax station in the store. If you need help locating it, ask a store employee for guidance.
  • Follow On-Screen Instructions: Use the fax machine’s prompts to send your fax. If you encounter any issues or have questions, a store clerk is available to assist you.
  • Complete Payment: After sending your fax, head to the cash register to pay for the service. 

Receiving a Fax in Staples

  • Call the Store: Contact your chosen Staples location to obtain their fax number. Provide this number to the sender so they can fax the documents to the store.
  • Locate the Self-Service Fax Station: Upon arrival, find the self-service fax machine station. If needed, ask a store employee for assistance in retrieving your fax.
  • Collect and Pay: Once your fax is retrieved, collect your document and complete the payment at the cash register.

How Much Does It Cost to Fax at Staples?

Like we’ve seen, faxing documents via self-service fax machines is a piece of cake, but how much is it to fax at Staples? The whole point of this service is to be accessible, and this includes the costs as well. What you’re going to pay for fax services will vary depending on the location. In many stores, you can send a fax for less than $2 per page. Costs of receiving faxes will usually be around $1 per page.

Faxing Online vs. Faxing at Staples: Which Is Better?

Although sending faxes at Staples can be a good solution for anyone with the time to drive to the nearest store location, it’s not a one-size-fits-all option.  There are some situations when you need to fax some important documents really fast or when you’re not close to a store. Online faxing is a great alternative to faxing from Staples. All you need is a computer or your phone, and an internet connection, and you can fax from anywhere. It’s not only incredibly simple and convenient, but it’s also affordable, with many flexible payment options. Overall, it’s a solution worth considering.

How to Use Online Fax Services?

You can have access to an online fax service via the FaxBurner app. It’s an effortless way to send all your faxes via phone or email (yes, it’s that simple!).  How to fax online? Here are steps you should take to benefit from this service!
  1. Sign up for a FaxBurner account online, or download our free iPhone / iPad fax app. You can always log in to your account and send faxes from your phone or computer.
  2. Request a fax number whenever you need one. You’ll be able to use this number for 24 hours. You can also buy a premium plan that will entitle you to your permanent fax number for all your faxing needs.
  3. Click “compose a fax.” You can compose a cover letter and select a PDF file or use your phone’s camera to create your document. 
  4. Enter the recipient’s fax number.
  5. When you’re ready, click send! Your fax is ready to be sent.
There are many advantages to sending faxes online. All you need is an internet connection and a good online faxing service provider. With FaxBurner, you get:
  • a practical solution that will save you time and money
  • a tool that can be operated from your phone
  • cost-effective plans to suit your needs

Summary

Sending faxes doesn’t have to be a struggle. As we presented in this article, there are many convenient ways to send and receive faxes. Staples is a great option as fax services are available in store. They are accessible, affordable, and easy to use. If you’re looking for an even more convenient option, consider FaxBurner! Send and receive faxes from anywhere using nothing more than your smartphone!  Choose your way and fax without the hassle!

Frequently Asked Questions

Can I Send a Fax at Any Staples Location?

Most Staples locations across the US and Canada have self-service fax machines available. However, it’s always a good idea to call ahead to confirm that your local Staples offers faxing services.

How Much Does It Cost to Send a Fax at Staples?

The cost typically ranges from $1 to $2 per page, depending on the location and whether you’re sending a local, long-distance, or international fax. But it is recommended to call your local store to get current pricing.

Can I Receive a Fax at Staples?

Yes, you can receive faxes at Staples. You’ll need to provide the sender with the store’s fax number, and you can pick up your faxed documents at the store. The cost to receive a fax is usually around $1 per page, but call your store to check.

How Do I Use the Self-Service Fax Machine at Staples?

Using the self-service fax machine at Staples is straightforward. Just follow the on-screen prompts, and if you need help, a store associate is available to assist you.

What Are the Alternatives to Faxing at Staples?

If you can’t get to a Staples store, online fax services like FaxBurner are a great alternative. These services allow you to send and receive faxes from your computer or smartphone, offering convenience and flexibility.

Paul Rydell

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